ScribeBrain
Clinical SolutionsWhy us?ProductsPricingGuideContact us
Start For Free NowArrow right icon
ScribeBrainHamburger menu
Close menuClinical SolutionsWhy us?ProductsPricingGuideContact usStart For Free NowArrow right icon
Back to Home

Privacy Policy

Last updated: October 2025

This Privacy Policy explains how ScribeBrain LLC (“we”, “us”, “our”) collects, uses, discloses, and protects information when you visit our website www.scribebrain.com (the “Website”) and use our Services (as defined in the Terms of Use). Please read this Policy carefully.

1. Information We Collect

a. Information You Provide. When you register for or use our Services, you may provide certain information about yourself or your organization (such as name, email address, phone number, billing information).

b. Automatically Collected Information. We may automatically collect technical and usage data such as IP address, browser type, device identifiers, operating system, pages visited, referral URLs, and interactions with our Website or Services.

c. No Long-Term Storage of PII or PHI. We do not retain Personal Identifiable Information (“PII”) or Protected Health Information (“PHI”) you submit in the course of using the Services for long-term storage. Any processing of such information is temporary and solely to provide the Services, and is deleted or de-identified in accordance with our internal retention and deletion policy.

2. How We Use Information

We may use the information we collect or receive to:

  • Provide, operate and maintain our Website and Services
  • Process registrations, subscriptions, billing, communications and support
  • Monitor and analyze usage and trends to improve our Services
  • Detect, prevent and address technical issues, fraud or misuse
  • Comply with legal obligations

3. How We Share Information

We may share information as follows:

  • With our service providers, vendors and subcontractors who help provide or support the Website and Services (and who agree to confidentiality and security obligations).
  • To comply with law, regulation or legal process, or to protect our rights, property or safety of others.
  • In connection with a corporate transaction (merger, acquisition, sale, restructuring) in which case we will require the acquirer to honor the commitments in this Policy.
  • Aggregated or de-identified information that does not identify you or any individual may be shared with third parties for analytics or other lawful purposes.

4. Data Security & Retention

We employ commercially reasonable administrative, physical and technical safeguards designed to protect information from unauthorized access, loss, alteration or disclosure. Because no Internet or cloud system is completely secure, we cannot guarantee absolute security.

Given our services, we retain user-provided registration and billing information for the period required to fulfill our services, comply with law, and enforce our policies. With respect to PII or PHI processed in connection with the Services (excluding minimal administrative data), we do not retain such data for longer than necessary and in many cases purge it after processing or de-identify it in accordance with our policy.

5. International Transfers

Your information may be transferred to, stored in or processed in the United States (or other jurisdictions) where our service providers operate. By using the Services, you consent to such transfers, storage and processing.

6. Your Rights

Depending on your jurisdiction, you may have certain rights regarding your personal information, including: access, correction, deletion, objection to processing, portability, or restriction of processing. To the extent applicable, you may exercise such rights by contacting us using the details below. We will consider and act upon your request consistent with applicable law.

7. Children's Privacy

Our Website and Services are not intended for children under the age of 16 (or higher age if required by local law). We do not knowingly collect or solicit information from children under this age. If you believe a child has provided us information, please contact us and we will delete such information.

8. Third-Party Links & Services

Our Website may include links to third-party websites, plug-ins or services that are not operated by us. We are not responsible for the privacy practices or content of those third parties. We encourage you to read their privacy policies.

9. California Privacy Rights (if applicable)

If you are a California resident, you have certain rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collected, the categories of sources, the business purpose for collection, and the categories of recipients. You may request deletion of your personal information (subject to certain exceptions). To exercise your rights, please contact us as described below.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post changes on this page with a new “Effective Date.” Your continued use of the Website and Services after changes constitutes acceptance of those changes.

Questions About This Policy?

If you have questions about this policy or our data practices, don't hesitate to reach out to us.

Email UsContact Form
Email: support@scribebrain.ai
Phone: 470.344.9491
Address: 2022 Sugar Maple Lane, Suite A, Woodstock, GA 30189
ScribeBrain logo
Menu
  • Clinical Solutions
  • Why us?
  • Products
  • Onboarding Guide
  • Pricing
  • Contact us
Contact Us
  • solutions@scribebrain.ai
Customer Support
  • support@scribebrain.ai
Legal
  • Terms of Service
  • Privacy Policy